Welcome to eFocus, an electronic newsletter produced by the New York State Division of
Criminal Justice Services’ Office of Probation and Correctional Alternatives (OPCA).   OPCA
publishes this newsletter to further its goal of promoting public safety through probation services
and other community corrections programs. We welcome your suggestions. 
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e-Focus, Issue Number 114, April 22, 2013
New York State Division of Criminal Justice Services 
Office of Probation and Correctional Alternatives
Robert M. Maccarone, Deputy Commissioner and Director
Patricia M. Hogan, Editor
http://www.criminaljustice.ny.gov/opca

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In this Issue:
           
1.    Caseload Explorer Version 5.2 now Live
2.    Migration of Legacy eJusticeNY to the eJusticeNY Integrated Justice Portal
3.    OPCA trains Department of Labor “One-Stops” on OES
4.    ATI Annual Service Plans due by May 7, 2013
5.    Funding for 19 County Re-entry Task Forces Again Available
6.    OPCA Trainings
7.    2013 State Director’s Memoranda 
8.    Awards, Events, Additional Trainings and News
9.    Quick Fact
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1Caseload Explorer Version 5.2 now Live —Implementation of Caseload Explorer (CE), Version 5.2, began on Thursday, April 11, 2013, in New York State. OPCA would like to thank the Probation Departments from seven counties – Dutchess, Jefferson, Nassau, Suffolk, Ulster, Tompkins and Warren – that piloted this new version. Their diligent testing efforts quickly identified and relayed any problems and issues to AutoMon for resolution.  OPCA also would like to thank staff members at AutoMon and DCJS IT professionals, each of whom ensured the timely release of this version of Caseload Explorer. This new version of incorporates the aspects of the new supervision rule (Part 351 of Title 9 of New York Codes, Rules and Regulations, effective June 1, 2013), updated state reports and a standardized court-ordered investigation template with the ability to upload to the Pre-Sentence Investigation (PSI) Repository. 

2.  Migration of Legacy eJusticeNY to the eJusticeNY Integrated Justice Portal –  The I-PRS system, the Reference Materials section under the Probation Services Suite and I-PRS reports were successfully migrated from the legacy eJustice program to the eJusticeNY Integrated Justice Portal (IJ Portal). With this move, the I-PRS system has been updated, and can now begin to receive the new supervision levels as part of the new supervision rule implementation.  Probation reference items can now be accessed by logging into the IJ Portal, and clicking on the following: the “Resources” tab, then, “Reference Library” and finally, “Probation.”    The legacy I-PRS probation reports – Active Cases Beyond MED, Probation SORA Report, All Active Probationers, No PO Assigned, and Probationer Owes DNA – also have been moved to the IJ Portal.). To access those reports, click on the “Resources” tab, followed by “Reporting Services, then the “IPRS” link, and then, click on the “Legacy Reports” link. Please be advised that as a result of this migration, all IJ Portal users must take, or re-take, a brief Portal Certification test by May 31, 2013. All staff members who will need to continue to access DMV records or any other features of the IJ Portal must take and pass the IJ Portal test; certification is good for two-years.  The IJ Portal Certification test is different from the NCIC test taken by probation staff members, which allows access to criminal history information in legacy eJustice. 

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3.  OPCA trains Department of Labor “One-Stops” on OES – As part of the Community Capacity Subcommittee of Gov. Andrew M. Cuomo’s “Work for Success” Employment Initiative for the Formerly Incarcerated, OPCA staff is facilitating the National Institute of Corrections’ Offender Employment Specialists (OES) Training. The training will be piloted at the Career Center in the Bronx, on three consecutive Fridays: April 12, 19 and 26. The training targets community stakeholders to increase their awareness of the unique barriers that people with criminal convictions face when entering the workforce and is designed to train “One-Stop” staff to effectively serve those re-entering society after incarceration.  The pilot training also will be held in the Capital Region in October and Western New York later this year.  For more information, please contact Cynthia Blair at cynthia.blair@dcjs.ny.gov or (518) 485-5145.

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4.  ATI Annual Service Plans due May 7, 2013 – OPCA has begun the renewal process for ATI contracts that will be effective from July 1, 2013 through June 30, 2014, sending award notices with 2013/14 ATI application documents to counties last month.  Deadline for those applications is Tuesday, May 7 and applications must be filed electronically through the DCJS Grants Management System. OPCA funds county ATI programs to serve Criminal and Supreme Court defendants from general and special populations, including women, juvenile offenders, youth between the ages of 16 and 19, substance abusers, and the seriously mentally ill.  Funds are provided to deliver specialized programs, either directly or through a subcontract agreement with service providers. For more information, please contact Nancy Andino at NAndino@probation.nyc.gov or (718) 876-7658.
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5.  Funding for 19 County Re-entry Task Forces Again Available – DCJS has notified 19 County Re-Entry Task Forces (CRTFs) that grant funds are available to continue programs from July 1, 2013 through June 30, 2014. Annual review meetings are being scheduled with each CRTF, prior to renewal contracts being finalized. 
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6.  OPCA Trainings

~   Approximately 1,000 professionals attended two Caseload Explorer Live Meetings on April 2 and 4, 2013.  The trainings focused on the changes to the Caseload Explorer as they relate to the new supervision rule effective June 1, 2013, including the updates to various reports, implementation of a standardized investigation template and the PSI Repository.  These training recordings can be accessed by logging into the IJ Portal, then clicking on the “Resources” tab, then “Reference Library,” “Probation,” and finally, “Training.”

~   On April 3, more than 300 participants attended two Live Meetings that were held to instruct Probation Departments on the new eJusticeNY Integrated Justice Portal (IJ Portal), new methods for entering DP-30 and DP-30A reports and retrieval of Pre-Sentence Investigations from the database. This training recording can be accessed by logging into the IJ Portal, clicking on the “Resources” tab, then “Reference Library,” “Probation,” and finally, “Training”.

~ OPCA would like to recognize Adam Stephenson from the Warren County Probation Department and Wendy Colello from DCJS, both of whom partnered with OPCA staff to provide these Caseload Explorer and IJ Portal trainings during the first week of April.

~   Thinking for a Change (T4C) Facilitator Training set for Western Region – OPCA is pleased to announce that facilitator training in the National Institute of Corrections evidence-based Thinking for a Change Program will be held May 14 through 17, 2013 at the Department of Emergency Services Training and Operations Center, 3359 Broadway in Cheektowaga.  This nationally-recognized cognitive behavioral program is available to probation departments and County Re-entry Task Forces to assist offenders to change their thinking and reduce recidivism through positive offender change.  Seating is limited and preference will be given to applicants who indicate they can proceed with program implementation.  The training is free, but localities will be responsible for travel costs. This is a wonderful opportunity for probation and community corrections, including the County Re-entry Task Forces, to implement cognitive behavioral programming.  For more information, please contact Nancy Andino at NAndino@probation.nyc.gov or (718)876-7658.

~   Five regional training sessions on the new Supervision Rule for Supervisors and Directors began on Tuesday, April 9, 2013, in Steuben County and will continue across the state through Wednesday, April 24.  These training sessions will be followed by five topical webinars for line staff beginning Wednesday, May 1.  For more information on topics and the dates they will be presented, please contact Patricia Donohue at Patricia.Donohue@dcjs.ny.gov  or (518)485-5168.

~   April 30 Re-entry Webinar Announced – The Manhattan County Re-entry Task Force will present its next webinar, Circles of Support: A Family-Focused Approach to Re-entry, at 1 p.m. on Tuesday, April 30, 2013.

~   OPCA would also like to take this opportunity to express its appreciation to Ulster County Probation staffer Valerie Naccarato for her important contribution to the 88.5-hour Fundamentals of Probation Practice training that took place this past winter.
 
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7.    Recent State Director’s Memoranda   

      There is no new State Director Memoranda this month.
    
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8.  Awards, Events, Additional Trainings, and News

~   The 2013 Sarah Tullar Fuller Leadership and Humanitarian ATI Award Recipient Announced – The 2013 Sara Tullar Fasoldt Leadership and Humanitarian Award will be presented to Dr. Anne Elliott, executive director of Project Greenhope, in recognition of her outstanding contributions to community corrections.  This award symbolizes the life and work of Sarah Tullar Fasoldt who, as former head of the New York State Division of Probation and Correctional Alternatives, sought to strengthen and improve the field of community corrections and was immeasurably successful in her effort to do so. Through her visionary leadership, Ms.Tullar Fasoldt endorsed and pursued the implementation of evidence-based practices.  She was instrumental in comprehensively transforming the training programs for probation and other community corrections professionals. These training programs have continued to provide the knowledge and skills necessary to develop effective advocacy, supervision and monitoring strategies.  Her educational and skill-building efforts in this area have helped to significantly reduce unnecessary and costly reliance on detention, incarceration, or placement and greatly assisted community corrections staff in their effort to effect positive change in offender behavior which has lead to a reduction in recidivism in New York State.

~   Training for Community Corrections on Promising Victim-Related Practices and Strategies: Deliverables include: The Role of Community Corrections in Victim Services; Collaboration and Partnerships for Victim Services in Community Corrections; Family Violence; Restitution and Other Legal Financial Obligations; Seeking Victim Input; Victim Information and Notification; Victim/Offender Programs; and Workplace Violence

     For more information about this program, visit:
        http://www.appa-net.org/eweb/Dynamicpage.aspx?webcode=IV_ProjectDetail&wps_key=54ff59b5-b17b-40b1-bbbe-f228b62aef0e

~   The Middle Atlantic States Correctional Association is sponsoring a free conference in Albany on Wednesday, May 8, 2013. Registration is now open for Hope & Help for Veteran Offenders  

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9.  Quick Fact: The Ignition Interlock Device (IID) installation requirement begins on the date of sentencing for DWI offenders sentenced under Leandra’s Law. For those offenders whose sentence also includes a period of imprisonment, the IID installation requirements commence on the date of release from imprisonment.
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eFocus is the property of the Office of Probation and Correctional Alternatives.  Articles may be reprinted with attribution to the Office.  For more information on any of the topics mentioned above, to report any difficulties you may have experienced receiving this e-mail, or if you have information you would like posted in the next issue of OPCA's eFocus, please contact Patricia Hogan at Patricia.Hogan@dcjs.ny.gov or (518) 485-0905.
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The eFocus is now distributed to thousands of community corrections professionals across New York State.  You may receive more than one copy if your name and e-mail address appear on different criminal justice and community corrections mailing lists.  If so, please e-mail Patricia Hogan the name you would like removed from distribution.

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