Sex Offender Registry Searches
A search of the Sex Offender Registry is a free and simple service provided by DCJS.
The method for submitting a search request will vary depending upon the number of individuals requested to be checked against the Registry:
- Search requests of 30 or more individuals must be made by e-mail or Compact Disc (CD).
- Search requests of fewer than 30 individuals must be made by regular mail or fax, or up to five names at a time by telephone.
Requirements for E-mail and CD submission for Registry Searches
To submit a list of 30 or more individuals, enter the prospective employee’s or volunteer’s full name (last and first) and complete birth date or Social Security number (SSN) into an Excel spreadsheet (one item per field), and submit the spreadsheet to the Registry via an e-mail attachment or on a CD.
There are no restrictions for the number of characters for name data fields. The fields in the Excel spreadsheet must be formatted exactly as specified below.
Please note that there is no space between words in the column headings for LastName and FirstName, and an underscore is used to separate the words in the column heading for Birth_Date.
Birth_Date format – Birth_Date (must be MM/DD/YYYY):
SSN format – SSN (must be 9 numbers, no spaces or dashes):
The Excel spreadsheet may be attached to an e-mail and sent to SORSearch@dcjs.ny.gov. The e-mail must include the camp name, address, telephone and fax numbers, and contact person for DCJS to call if there are questions. In the subject line of the e-mail, type “800 # search.”
A letter containing the camp name, address, telephone and fax numbers, and the contact person for DCJS to call if there are questions must accompany CD submissions. CDs are to be sent to:
New York State Division of Criminal Justice Services
Sex Offender Registry
Alfred E. Smith Building
80 South Swan St.
Albany, New York 12210
Please write company/camp name and the date submitted on CD with permanent marker; CDs will not be returned.
A letter indicating search results, whether submitted via e-mail or CD, will be mailed or faxed to the requestor.
Requirements for fax or regular mail submissions
Requests for fewer than 30 individuals must be made by fax or regular mail by submitting the following information to the Registry:
The prospective employee's or volunteer's full name (first and last) and one of the following: complete address, social security number, birth date, or driver’s license number.
All information must be submitted on camp letterhead or other pages, each of which contain the camp name, address, telephone and fax numbers, and contact person for DCJS to call if there are questions.
Information should be faxed to (518) 485-5805, or mailed to the New York State Division of Criminal Justice Services, Sex Offender Registry, Alfred E. Smith Building 80 South Swan St. Albany, New York 12210
Requirements for name checks by telephone
To check up to five names per call by telephone, call 518-457-5837 or 1-800-262-3257. When calling, you will be asked to provide your name, address and phone number. After this, provide the prospective employee’s or volunteer's full name (first and last) and one of the following: complete address, social security number, birth date, or driver’s license number.