Division of Criminal Justice Services

Prosecutorial Processing - Criminal Case Documentation - Providing Complete Case Documentation to Other Criminal Justice Agencies

1. Key Identifiers

The following key identifiers should be included in all exchanges of information with other agencies involved with a criminal case:

a. Name

b. Arrest Date - See Arrest Date Determination Matrix at III. C. 2. of this section if the arrest date was not reported to the Prosecutor.

c. NYSID Number

d. Criminal Justice Tracking Number (CJTN) previously known as Court Control Number, OBTS Number, 501 Number

e. Date of Birth

f. Court Case Number (if known)

2. Additional Information to be Reported to the Court

a. Defendant Sex

b. All Charges with the following details:

• Law title and section
• Subsection
• Class and category
• Degree
• Counts
• Charge attempted or completed indicator
• Description

c. Notification of need for fingerprints to be taken if printing has not occurred.

d. Accusatory Instrument: In addition to the requirements specified in CPL 100.15, an accusatory instrument should include:

• Indicator of juvenile offender status, where applicable
• Name of the agency filing the instrument
• Filing agency's case number


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