Judicial Processing - Processing A Case - Monitoring and Tracking a Court Case to Closure

Authority: Direction of Deputy Chief Administrative Judge for Court Operations.

1. Pending, Adjourned or Deferred Cases

a. All court cases, including cases deferred or diverted, should be assigned a control date (adjournment date) by the court at which time the prosecutor and defense counsel are to report on the status of pending cases.

b. The assignment of control dates should occur throughout adjudication of the case.

2. Unindicted Felony Cases, and Other Individual Charges Pending 90 Days or More

a. For unindicted felony cases, individual charges and misdemeanor charges pending 90 days or more, the prosecutor and the court should establish a monthly case status reporting system. The prosecutor and court should communicate on the status of these cases at least once a month. The prosecutor report should include key identifiers for all involved cases.

b. Any accusatory instruments or any charges on an accusatory instrument, which are not mentioned in the prosecutor's report to the court should be considered pending and the court should consult with the prosecutor regarding disposition.

c. Deferred or diverted cases should be calendered through the assignment of an adjournment date. Note: An example of a tracking mechanism is the Monroe County "Disposition Memo" which provides information, in particular the follow up date, to the superior court to report on charges not presented to the Grand Jury or not considered by the Grand Jury.

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