Judicial Processing - Reporting to UCS and DCJS - General Reporting Requirements to the UCS and DCJS

1. Courts should monitor and take action, when necessary, to obtain the missing information. This should be ongoing throughout the life of the case.

2. Court activity should be reported using uniform coding which reflects the terminology used in the law.

3. Disposition Reporting to either OCA or DCJS, as appropriate, is required at the time of any of the following court actions:

• Arraignment and Indictment

• Issuance of a warrant

• Vacate Warrant or Return on a Warrant

• Transfer of case to another court jurisdiction, including Grand Jury

• Adjournment in Contemplation of Dismissal

• Adjudication of the case

• Sentencing

• Resentencing for Violations of Probation, Conditional Sentences or Adjournments in Contemplation of Dismissal

• Appellate Actions

• Notification of Sealing (Criminal Procedure Law Sections 160.50 and CPL 160.55)

• Notification of Youthful Offender Adjudication (Criminal Procedure Law 720.35(2)

4. Automated reporting systems should report court actions at each stage of case processing arraignment, CPL 730 actions, arrest and bench warrants, adjournment in contemplation of dismissal, plea and conviction even when sentencing has not yet occurred.

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