Custody/Supervision Processing - Probation Supervision Processing - DCJS Criminal History Report(Rapsheet) Use, Dissemination, Destruction and Review

1. Each user agency should develop and uniformly apply a written policy consistent with the Rapsheet Use and Dissemination Agreement signed with DCJS.

2. The rapsheet:

a. is a confidential document and is not to be made available to the public.

b. must not be used for any purpose other than the decision point for which it was originally obtained. A current report should be obtained for any subsequent decision making.

c. should be destroyed upon case closure.

d. should not be shared with other agencies unless authorized to do so by statute or the U&D. A current policy agreement between DPCA and DCJS does allow for a rapsheet obtained for this purpose to be attached to the Pre-sentence Investigation Report given to the court.

3. If a rapsheet is obtained through a NYSPIN terminal for use by another agency, use the ORI number of the agency for whom the rapsheet is being requested.

4. Upon receipt of a rapsheet:

a. review it to ensure information submitted by your agency is complete, accurate and associated to the correct arrest event; and

b. notify DCJS to correct the information through the Client Database System (CDS).

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