Division of Criminal Justice Services

Arrest Processing - Fingerprinting - Completion of the Data Related to a Set of Arrest Fingerprints

Authority: Criminal Procedure Law 160.10(4).

1. Required Arrest Data Skip to Arrest Date Matrix

Manual / Hard Copy Fingerprint Submissions:

Agencies should follow directions on the back of the Fingerprint Card. The 2/2000 version of the New York State Arrest Fingerprint Card (DCJS-2) is being referenced. At a minimum, the fields listed in the Arrest Data Requirements Table below must be completed in the top portion of the Fingerprint Card and on the stub (UCS-501 Card) as applicable, prior to submission to DCJS and the court of arraignment.

Electronic Submissions:

Each element listed below will be transmitted with the New York State Criminal Justice Electronic Fingerprint Transmission Standards' (EFTS) tag number indicated. Further transmission requirements and details are found in the EFTS document (available upon request from DCJS).

Arrest Data Requirements Table

Field Name Instructions Manual Submission Electronic Submission
Fingerprint Card Field Fingerprint Stub Field EFTS Tag
Date of Birth Estimate the Date of Birth, if Necessary
Sex Enter M for male; F for female; or U for unknown
Incident Date  
Arrest Date See the Arrest Date Determination Matrix following this table in order to determine the appropriate date to use.
Arresting Agency Name ORI Enter the correct name and NCIC/ORI number (Originating Agency Number initially assigned by the NCIC/FBI upon DCJS request) of the agency making the arrest. The arresting agency and contributing agency may be different agencies so ensure the arresting agency ORI number is entered, rather than the contributing agency's ORI number. The ORI Number can be obtained from the NYSPIN Operator's Manual or from DCJS.
Contributor ORI Enter the correct name and NCIC/ORI number (Originating Agency Number initially assigned by the NCIC/FBI upon DCJS request) of the agency submitting the Fingerprint Card. This may not always be the Arresting Agency. This ORI represents the agency actually contributing the transactions to DCJS, and responsible for it.
Arrest Number * This is the unique number assigned by the Arresting Agency to identify a specific arrest of an individual. (This number is not shared with a co-offender.)
Local ID Number * If ID available, complete this field if there is no arrest number. This is the unique number assigned by the Arresting Agency to identify a specific arrested person.
Incident Number * If number available, complete this field if there is no arrest number. This is a unique number assigned by the arresting agency to identify the incident or complaint. It may be shared with co-offenders.
Court of Arraignment ORI Enter ORI. If not known enter court name, jurisdiction and county (e.g. Nassau Town Court, Rensselaer Co.) Do not enter the judge's name.
14 & 15
Arrest and Incident Location Codes Enter the correct City, Town or Village Code (CTV or TSLED code; e.g. 0101). If CTV code is unknown, enter name and type of municipality (e.g. Albany - city).
29 & 33
(arrest location)
(incident location)
(multiple incidents included)
Expected Arraignment Date Enter the date the person has been told to appear in court or the date the Arresting Agency takes the person to court for arraignment.
Arrest Charges All non-fingerprintable charges, in addition to fingerprintable charges, relating to the arrest should be entered. There MUST be at least one fingerprintable charge included in order to submit the arrest to DCJS. All elements of the charges (Law, Article and Section, Subsection [if applicable],Class, Category, Degree, Attempt, Name of Charge, and Counts) must be reported.
(if multiple incidents are included, in which case 2.1212 is also used but in summary capacity)
Fingerprint Images Images of 10 individual fingers and 4 slaps; any missing images and reason should be noted (e.g. amputated).
Send as Type 4 or 14 records

* At least one of these numbers is required

2. Arrest Date Determination Matrix (presented later in this section) _top

The arrest date is "the date when the individual is first taken into custody by those filing charges against the individual. When ‘taken into custody,' the individual has been deprived of his/her freedom relative to this case."

All the agencies involved in a case need to use the same arrest date when reporting to DCJS to ensure that the arrest, court disposition and custody and supervision information are properly linked on the Computerized Criminal History (CCH) file. The matrix, presented later in this section, should be used to determine the appropriate arrest date.

a. Arrest Date Determination Matrix - Definition of Terms

"Date Initially Charged by Law Enforcement" is the Arrest Date for most cases, rather than the date of fingerprinting.

While these two dates often are the same, fingerprinting may be delayed because an individual is intoxicated, ill or injured or is issued an appearance ticket and is not fingerprinted upon issuance. Law enforcement has taken the individual into custody and has filed charges against the individual.

"Date Taken into Custody as the result of an Arrest Warrant" is the Arrest Date for cases where the individual had not been initially processed by law enforcement, but is being taken into custody pursuant to an arrest warrant issued by a court.

However, if the individual, apprehended on an arrest warrant, was already charged by law enforcement, the "Date Initially Charged by Law Enforcement" remains the Arrest Date. This covers those situations when an individual has been charged, but has not yet been arraigned, and the court then issues an arrest warrant

This guideline covers situations such as when:
– an individual failed to appear in court on a criminal summons
– an individual is named in a sealed indictment
– the judge finds probable cause exists that an individual, not already in custody on other charges, committed a crime

• The "Date of Arraignment" is the Arrest Date if an arrest warrant has not been executed and the person has not yet been charged by law enforcement at the time of the court appearance.

This guideline covers situations such as:
– answering a criminal summons
– voluntarily surrendering to the court (no arrest warrant having been executed)
– being arraigned on new charges while already in custody (The court directs the custodial agency to produce the individual for arraignment on new charges.)

b. Arrest Date Matrix - Guidelines for Reading the Matrix:

• Read chart from top to bottom to determine the first applicable situation.

• Read across the row to locate the column with the "X."

• Use the date identified by the "X" for the arrest date when reporting the arrest date on New York State Arrest Fingerprint Cards and all related documentation.

Arrest Date Determination Matrix

Date Initially Charged By Law Enforcement
Date Taken into Custody Persuant to Arrest Warrant
Date of Arraignment
Arrest Without Warrant
Arrest With Appearance Ticket
Arrest Warrant Executed: Individual Not In Custody of Arresting Agency
Appearance on Criminal Summons
Voluntary Surrender to Court
In Custody on Other Charges


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