Welcome to eFocus, an electronic newsletter produced by the NYS Division of Probation and Correctional Alternatives (DPCA). DPCA publishes this newsletter to further its goal of promoting public safety through probation services and other community corrections programs. We welcome your suggestions.
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eFocus, Issue Number 84, February 23, 2010
NYS Office of Probation and Correctional Alternatives
Robert M. Maccarone, State Director
Thomas H. Slater, Executive Deputy Director
William M. Schaefer, Jr., Editor
http://dpca.state.ny.us

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In this Issue:

1. New Graduated Sanctions and Violations of Probation Rule becomes effective March 1, 2010
2. Sara Tullar-Fasoldt Leadership and Humanitarian Award bestowed on JoAnne Page and Robert Sudlow
3. NYCOMPAS Offender Assessment Refresher Training Webinars
4. DPCA Conducts Domestic Incident Report (DIR) Collaboration Regional Meetings
5. Caseload Explorer/YASI Integrated Software Available to Counties
6. ICAOS Training Series Completed
7. PVRC Model Expanded with Federal Stimulus Funds
8. Probation Automation and I-PRS Integration Advances
9. Probation Gains Access to Justice Xchange Application
10. Probation/Attorney General’s Office Work to Enforce ESTOP
11. ATI Programs Provide Opportunities for Change
12. Additional Training, Awards, Events and News
13. Quick Facts

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1. New Graduated Sanctions and Violations of Probation Rule becomes effective March 1, 2010 – The new Graduated Sanctions and Violations of Probation Rule, Part 352 of Title 9 NYCRR, is part of a comprehensive strategy to address probation violations and warrants, increase offender accountability and promote community safety. DPCA’s new rule will complement Chapter 652 of the Laws of 2008 which became effective on November 1, 2009. The new law establishes statutory timeframes for judicial review of probation’s submission of Declarations of Delinquency and the request for probation warrants, the arraignment of probationers on violation petitions and a provision for the entry of misdemeanor and felony probation warrants into the State’s electronic warrant file (NYSPIN). DPCA also released New York’s first Probation Warrant Resource Guide to assist probation professionals in identifying resources and technologies to address probation violations and warrants. The new rule and the framework for the Probation Warrant Resource Guide were developed by the members of a Statewide Probation Workgroup that met over a three-year period to integrate current best practice with the handling of violations of probation involving criminal and family court probationers. The new rule reflects the expertise and guidance of probation directors, supervisors and officers. Full details are available in the Probation Services suite of eJusticeNY.

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2. Sara Tullar-Fasoldt Leadership and Humanitarian Award bestowed on JoAnne Page and Robert Sudlow State Director Robert Maccarone presented JoAnne Page, Esq., President and CEO of the Fortune Society in New York City and Robert Sudlow, former Ulster County Probation Director with the Sara Tullar-Fasoldt Leadership and Humanitarian Award. The award pays special tribute to outstanding individuals in the field of community corrections who demonstrate extraordinary professionalism, personal commitment, and dedication. The award recognizes Sara Fasoldt’s extensive career in local and state community corrections, including serving as State Director of the Office of Probation and Correctional Alternatives. “I am honored to recognize the achievements of JoAnne Page and Robert Sudlow as two outstanding, well-respective leaders who have worked at the state and national levels in strengthening community corrections. Through their unwavering dedication and personal and professional commitment, they have significantly improved program services to individuals in the criminal and juvenile justice system within their communities and have effectuated everlasting change.”

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3. NYCOMPAS Offender Assessment Refresher Training Webinars – DPCA and its partner, Northpointe, Inc. are providing a series of six web-based training sessions on the NYCOMPAS risk and need assessment instrument and its use in effective case planning. The goal of our web-based program is to provide comprehensive training in a format that is cost-effective for probation and community correction users and that is preserved for future reference and use. The training series schedule is as follows: February 18th (EBP and Risk and Need Assessment); February 24th (Navigation of COMPAS Probation); March 2nd (Conducting the Assessment); March 18th (Interpreting the COMPAS); March 25th (Case Planning); and March 30th (Future of COMPAS). All sessions run from 10:00 a.m. to 12:00 p.m. EST. If you have any questions concerning this training, please contact Walter Cogswell at Walter.Cogswell@dpca.state.ny.us or Gary Govel at Gary.Govel@dpca.state.ny.us.

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4. DPCA Conducts Domestic Incident Report (DIR) Regional Collaboration Meetings – DPCA DV Consultant Mike Thomas conducted a series of 11 Regional Domestic Incident Report (DIR) Collaboration Meetings during December and January. The meetings were attended by 36 jurisdictional teams comprised of 261 representatives from probation, law enforcement, prosecutors, and victim service providers. The trainings provided an opportunity for teams to discuss strategies to best implement New York State’s new domestic violence law—Chapter 476 of the Laws of 2009, effective December 15, 2009, which requires law enforcement professionals to share copies of DIR’s written on persons under supervision with probation and parole authorities. The trainings also assisted team members with the development of written DIR policies.

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5. Caseload Explorer/YASI Integrated Software Available to Counties – The CE/YASI Enhancement integrates the probation automated case management system and actuarial risk and need assessment functions, and provides probation professionals with new tools in managing probationers in New York State. Considerable time has been invested in addressing technology and security issues and conducting rigorous testing. The CE/YASI software will be made available to five pilot counties in New York over the next several weeks for a second level of testing by probation practitioners. Remaining counties statewide will have access to the CE/YASI integrated software with release of CE 2010, scheduled to be rolled out in early April 2010. For additional information, please contact Patti Donohue at Patricia.Donohue@dpca.state.ny.us or (518) 485-5160.

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6. ICAOS Training Series Completed – The 4th LiveMeeting Training Session on the Interstate Compact Offender Tracking System (ICOTS) was conducted on January 21, 2010 and more than 100 Interstate designees and probation directors participated. The training included: (1) a review of ICAOS Rule Amendments that take effect March 1st, (2) common problems that impact the quality of ICOTS transmissions; and (3) the “Reports” section of ICOTS. All four ICAOS training sessions are available for review in the Probation Services Suite of e-Justice. For additional information, please contact Sandy Layton at Sandra.Layton@dpca.state.ny.us or (518) 485-2402.

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7. PVRC Model Expanded with Federal Stimulus Funds – DPCA has funded four Probation Violation Residential Center (PVRC) programs that submitted applications in response to DPCA’s Request for Proposals. The PVRC's serve as an alternative to local jails and state prison by assisting probation departments in their efforts to stabilize drug-dependent felony offenders who are at risk of violation. Probationers participate in licensed drug treatment and cognitive behavioral intervention and employment services. Two new programs were funded in New York City--Palladia, Inc. and Bronx Addiction Services Integrated Concept Systems, Inc. and a third PVRC will serve western New York State--Cattaraugus County Probation Department. The Albany TASC PVRC was expanded to include two new counties. DPCA is also utilizing federal stimulus funding to support seven alternatives to incarceration programs and 13 probation departments throughout New York State implement Drug Law Reform. For additional information, please contact Yvonne Behan at Yvonne.Behan@dpca.state.ny.us or (518) 485-5153.

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8. Probation Automation and I-PRS Integration Advances – The Hamilton and Montgomery County Probation Departments implemented the CE/IPRS system integration earlier this month, joining 20 other probation departments. This interface provides for the automatic, near real-time updating of Integrated Probation Registrant System. Allegany, Cattaraugus, Chenango, Columbia, Dutchess, Franklin, Fulton, Hamilton, Jefferson, Lewis, Montgomery, Nassau, NYC, Orleans, Oswego, St. Lawrence, Suffolk, Tioga, Tompkins, Ulster, Westchester, and Warren have now implemented the I-PRS interface. For additional information, please contact Walter Cogswell at Walter.Cogswell@dpca.state.ny.us or (518) 485-5168.

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9. Probation Gains Access to Justice Xchange Application – Twenty-(28) probation officers from across NYS logged into a Live Meeting presentation, conducted by Richard Bellucci of DCJS and Charles Gallo of the NYS Sheriff’s Association, to learn more about the powerful Justice Xchange (JX) application. JX is a secure online application that allows authorized users access to nearly 40 million records from Jails, Correctional Facilities, and other criminal justice agencies. The application features other powerful tools including allowing authorized users to conduct link analyses of persons, placing “watches” on offenders, and more. Departments granted JX licenses include Operation IMPACT jurisdictions, as well as those with the largest number of felony warrants for Violations of Probation. Recent additions to and re-distributions of these probation JX licenses have resulted in a total of 25 Probation Officers gaining access to this tool through DCJS funding. For more information on Justice Xchange, please visit http://www.appriss.com/JusticeXchange.html.To view the December 22, 2009 presentation on Justice Xchange, please visit: https://www.livemeeting.com/cc/dcjs/view using the following log in information: Recording ID: Dec_22-1 Attendee Key: Attendee_122209. For additional information, please contact DPCA Community Correction Representative II, Gary Govel at Gary.Govel@dpca.state.ny.us or (518) 457-4336.

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10. Probation/Attorney General’s Office Work to Enforce ESTOP – New York State’s Attorney General recently announced that a number of social networking sites have provided the names and other information regarding convicted sex offenders that have frequented social networking sites. DPCA has been working with probation departments to enforce the Electronic Security and Targeting of Online Predators Act (e-STOP). The data may be useful to identify probationer sex offenders who are restricted from frequenting social networking sites and are required to have their user names and identities listed on the State’s Sex Offender Registry. For additional information, please contact Gary Govel at Gary.Govel@dpca.state.us or (518) 457-4336.

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11. ATI Programs Provide Opportunities for Change – Adaptive Design is a unique organization that provides women involved in the criminal justice system with an opportunity to gain work experience as interns. “Antoinette” spent many years in prison and upon release, she visited Adaptive Design—a unique program that provides employment internships to women as a component of work readiness. “Antoinette” works at Adaptive Design—an organization that designs and constructs furniture made solely from pressed cardboard to assist physically disabled children in their home and school environments. For additional information, please contact Nancy Andino at nandino@probation.nyc.gov or (212) 232-0423.

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12. Additional Training, Awards, Events and News

~ DPCA is pleased to announce its 2010 Executive Leadership Program – a required training designed exclusively for new Probation Directors. New Directors will learn important information concerning the development of annual state aid plans, the sex offender registry, critical incident reporting, new rules and regulations, ATI and performance-based contracting, legal issues, ISP and PED Programs, juvenile justice, interstate transfers, technology, probation officer training and leadership. The ELP is scheduled for May 12th-13th in Albany. For additional information, please contact Kathi.Pallotta@dpca.state.ny.us or (518) 487-5157.

~ ICOTS Reports - For those managing interstate transfer cases, the “Reports” tab in the Interstate Compact Offender Tracking System (ICOTS) is a useful tool to identify and respond to overdue requests quickly. There are two sets of reports listed in this tab on ICOTS – “Summary Reports” provide useful and interesting demographics and offense breakdowns and “Action Required Reports” provide listings of overdue requests requiring immediate action. “Action Required Reports require ongoing attention and should be reviewed on a regular basis to avoid overdue requests from building up and becoming serious department liability issues. These reports are broken down by subject area: Overdue Replies to Transfer Requests (45 Day Rule), Overdue Transfer Requests (15 Days after Reporting Instructions), Overdue Reply to Request for Reporting Instructions (2 Business Day Rule), Overdue Progress Reports, Overdue Case Closure, Overdue Replies to Violation Reports (10 Business Days), Overdue Transfer Requests after Expedited Reporting Instructions Approved, Cases in Need of Notice of Departure, and Cases in Need of Notice of Arrival. These “detailed” reports will provide a breakdown by case name, assigned officer, date the response was due, etc. – enough information necessary to intervene quickly to get the required response forwarded in ICOTS and avoid negative responses from other states.

~ The Erie County Probation joined over 40 probation departments in implementing Caseload Explorer.

~ Governor David A. Paterson has proclaimed February 2010 as “Teen Dating Violence Awareness and Prevention Month.” The NYS Office for the Prevention of Domestic Violence has collected several resources that can be used by schools and communities to help raise awareness of teen dating violence. For additional information, please visit www.opdv.ny.gov.

~ DPCA is pleased to announce the availability of free one-day courses offered through the NYS Office of Mental Retardation and Developmental Disabilities (OMRDD) on the topic of Special Education. Trainings such as "Start to Finish: Steps to Successful Special Education Services" and "The Next Step Transition Services" will provide probation officers with information to better understand the Special Education process. The trainings are conducted by trainers from the NYS Commission on Quality and Care for Persons with Disabilities (CQCAPD) regionally and via videoconference. For schedule and registration information, go to www.opwdd.ny.gov/wp/index.jsp and look in the current Catalogue of Training for the classes. If you have any additional questions, please contact Patricia.Donohue@dpca.state.ny.us or at (518) 485-5160.

~ "Close Encounters with THOSE People: A Different Perspective on Diversity and Disability” will be held on Wednesday, March 31, 2010 from 9:30 am to 12:30 pm. This popular training offers a great opportunity for people to see a "different approach" to learning about disabilities, diversity, building effective relationships and conflict resolution. The training is conducted by trainers from the NYS Commission on Quality of Care and Advocacy for Persons with Disabilities (CQCAPD) at 401 State St., Schenectady NY. To register, please call Layna Maher at (518) 388-0693.

~ The New York State Sheriffs' Association is holding the Fourth Annual New York Statewide Conference on VINE (Victim Information and Notification Everyday) on Friday, April 23, 2010 at the Holiday Inn Wolf Road in Albany, NY. Program fee is $45 and includes breakfast and working lunch. Registration deadline is April 17th. To register, please visit http://www.sheriffsinstitute.org/ For additional information, please contact Irene Colwill aticolwill@nysheriffs.org or (518) 434-9091.

~ The Office of Justice Programs (OJP) has launched a new effort to improve the management of research knowledge and to better integrate research evidence into practice and policy within OJP and the criminal justice field. The Evidence Integration Initiative, known as E2I, seeks to summarize the evidence about what works in preventing crime and increasing community safety; disseminate this information more widely to the field and build tools to support practitioners and policymakers making decisions using this evidence. Through E2I, and with other OJP offices, BJA's goal is to improve the integration of evidence into decision making in federal, state, local, and tribal justice agencies and organizations. Please visit www.ojp.gov for details on this new initiative.

~ The NYS Department of Health offers free cancer screenings, treatment and support for men and women with limited or no health insurance. To be connected to free breast, cervical, colorectal cancer screening, diagnostic, treatment and support services in your community please call the toll free number 1-866-442-CANCER (1-866-442-2262) For a list of project partners by county, please visit:
http://www.health.ny.gov/nysdoh/cancer/center/partnerships/

~ The National Defense Authorization Act authorizes the Secretary of Defense to transfer excess Department of Defense property to state and local law enforcement agencies whose primary function is the enforcement of applicable Federal, State and local laws and whose compensated law enforcement officers have the powers of arrest and apprehension. Special emphasis is given to counter-drug and counter terrorism divisions. The Program provides all types of excess equipment to participating agencies free of charge except for costs related to the transport or pick up of property. Such equipment available includes vehicles, aircraft, watercraft, weapons, computer equipment, body armor, radios and more. If your Agency is interested in participating in the Program, you may obtain additional information on the Division of Criminal Justice Services (DCJS), eJusticeNY site. The enrollment packet along with all announcements, publications and forms are now available through the eJusticeNY Law Enforcement Suite under the Office of Public Safety. To access the Office of Public Safety, click on Overview, then on the top heading, click on the Office of Public Safety. In order to obtain an eJusticeNY account, agencies may request an application by calling the DCJS Customer Contact Center at (800) 262-3257 or by email at cccenter@dcjs.ny.gov . Please contact Naomi Jimenez at (518) 485-2091 or Bill Holt at (518) 485-1419 for additional information.

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13. Quick Facts: There are currently 31 probation professionals representing 14 probation departments who are trained as Offender Workforce Development Specialists in New York State.

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eFocus is the property of the NYS Office of Probation and Correctional Alternatives. Articles may be reprinted with attribution to the Division. For more information on any of the topics mentioned above, to report any difficulties you may have experienced receiving this email, or, if you have information you would like posted in the next issue of DPCA's eFocus, please contact Bill Schaefer at (518) 485-5158 or Bill.Schaefer@dpca.state.ny.us.

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The eFocus is now distributed to thousands of community corrections professionals across New York State. You may receive more than one copy if your name and email address appear on different criminal justice and community corrections mailing lists. If so, please e-mail Bill Schaefer the name you would like removed from distribution.

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