Return to Data Elements Page

DEPARTMENT IDENTIFICATION NUMBER (DIN) (STATE CORRECTIONAL SYSTEM)

Data Element: DEPARTMENT IDENTIFICATION NUMBER (DIN) (STATE CORRECTIONAL SYSTEM)
Definition: A unique identifier assigned by the New York State Department of Correctional Services (DOCS) to all newly committed inmates at Reception.
Standard of Verification: Not Applicable
Data Type: AN
Field Size: 7
Field Format: 2N - Year
1A - Reception Center
4N - Sequential Number
Originating Teams: Corrections
User Teams: Corrections and Courts
Tables / Codes: See Department Identification Number Reception Center Table (State Correctional System).
Comments: For detailed information regarding DIN Number, refer to DOCS Directive #4007.
To illustrate the assignment of this number, see below:
1. The first individual received at Downstate as a new commitment in January 1983 was assigned 83A0001, the second 83A0002, etc.
2. The first individual received at Elmira as a new commitment in January 1983 was assigned 83B0001, the 99th 83B0099, etc.
The Departmental identification numbering system is on a calendar year cycle. Each year on January 1, each of the reception facilities will, in addition to changing the first two digits to represent the new year, start at "0001" again in assigning the consecutive four digit numbers.
This official Departmental number will stay with the individual while under Departmental jurisdiction until the maximum expiration of that particular sentence. The inmate will be identified by this number irrespective of the institutions he or she is transferred to or the parole area to which assigned.
A returned parole violator will not be assigned a new Departmental number. The Departmental identification number under which he or she was paroled will be retained.
A parole violator returned as a new court commitment will be assigned a new Departmental identification number at the time of reception. Prior DEPARTMENT IDENTIFICATION NUMBERS (DINs) may be determined by inquiry using the NYSID Number.
Page Info: DATE STANDARD ESTABLISHED: 9/91